Release and Waiver – Volunteer

RELEASE AND WAIVER OF LIABILITY

The Salvation Army agrees to treat all volunteers with dignity and respect, having due regard for their personal safety and their personal property while they are serving as volunteers. To that end, the Salvation Army will take
reasonable steps necessary to ensure a safe and secure working environment for all individuals, including volunteers.

Nevertheless, it is recognized that accidents or losses occasionally happen which cannot be attributed to any fault on
the part of any one individual or organization.

The purpose of this document is to release the Salvation Army from liability for accidents, injuries, losses, and damage which may occur in the course of volunteering in the Salvation Army’s Programs and Services (the “Programs and Services”).

IN CONSIDERATION OF being permitted to participate as a volunteer in the delivery of the Programs and Services, I hereby acknowledge and agree that:

  1. I am participating as a volunteer and as a volunteer, I will not, either now or in the future, receive any financial remuneration, salary, wage, payment or any employee rights or benefit whatsoever, or be covered by Workplace Safety and Insurance benefits through the Salvation Army;
  2. I accept and fully assume all risks, loss, injury or damage, without qualification, that may arise out of or result from my participation as a volunteer Programs and Services. I release the Salvation Army and its employees, agents and assigns for any and all claims including economic loss, illness, injury, or death or loss or damage to my property wherever sustained including on Salvation Army premises or property. I understand that this release applies to both present and future incidents and that it binds my heirs, executors and administrators;
  3. In the course of or incidental to my participating as a volunteer in the Programs and Services, I may be in receipt of personal or confidential information including, but not limited to, information about individuals, specific individual identities, materials, records, memoranda, data and results pertaining to, arising from or containing particulars of confidential information. I agree to keep all confidential information secure while they are in my possession and to return all materials pertaining to confidential information to the Salvation Army upon completion of my tasks. I agree that I shall not at any time while I am a volunteer for the Salvation Army or at any time thereafter, disclose to anyone such personal or confidential information, except as may be required or permitted by law or at the request of the Salvation Army in writing;
  4. All material prepared by me while participating in the Programs and Services, including copyright therein, shall become the sole property of the Salvation Army and be returned to the Salvation Army. I waive any moral rights I may have with respect to all material prepared under this document or participating as a volunteer in favour of the Salvation Army and any of its assignees and licensees;
  5. I understand that this document is intended to be as broad and inclusive as permitted by the laws of the province in which I am participating in the volunteer activities and agree that if any portion of this document is invalid, the remainder will continue in full legal force and effect.

Any reference to the Salvation Army in this document shall include The Salvation Army Canada and Bermuda Territory, The Governing Council of The Salvation Army in Canada, and all associated charities, divisions and unincorporated associations, as well as all officers, employees and volunteers of any of them.

I have read and fully understand and agree to the terms set out in this document and I am signing it voluntarily having full knowledge of its significance.

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Code of Conduct for all Mission Partners of The Salvation Army in Canada and Bermuda

1. Purpose
To provide mission partners with guidelines regarding their expected behaviour while undertaking work on behalf of TSA. The code of conduct states TSA’s commitment to operating in an ethical and legal manner that aligns with TSA’s mission, vision, values and Orders and Regulations. The code of conduct serves as a foundational standard for other conduct-related operating policies.

2. Basic Principles
All mission partners are expected to behave in ways that are aligned with TSA’s mission and values.

2.1. Mission Statement:
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

2.2. Vision Statement
We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

2.3. Core Values:
Hope: We give hope through the power of the gospel of Jesus Christ. Service: We reach out to support others without discrimination.
Dignity: We respect and value each other, recognizing everyone’s worth.
Stewardship: We responsibly manage the resources entrusted to us.

3. Conduct Expectations
The code of conduct provides guidelines for mission partner conduct. The code of conduct cannot cover every possible situation; mission partners are responsible for considering each issue in the context of TSA’s mission and values, recognizing that individual conduct may be understood as a reflection of TSA’s values, image, integrity and public trust. If a mission partner is unsure of a situation and needs guidance about their conduct or has concerns about the conduct of another person, they should speak with their supervisor or HR/officer personnel representative.

Mission partners will:
3.1. Comply with TSA policies and procedures.
3.2. Follow all applicable laws and at no time participate in, or assist others to participate in, any illegal, criminal or unethical activities.
3.3. Conduct themselves at all times with honesty, integrity and transparency.
3.4. Perform their defined duties to the best of their ability.
3.5. Treat others, including other mission partners, funders, clients and the public, with respect, dignity, fairness and courtesy.
3.6. Promote and support a work environment that is inclusive of all people and respects their unique abilities, strengths and differences.
3.7. Identify actual, potential or perceived conflicts of interest and disclose them to their supervisor to help minimize or eliminate the impact of such conflicts, which could influence or appear to influence their judgment and actions. Refer to GV 01.003 Conflict of Interest policy for additional direction and requirements.
3.8. Collect, use and disclose confidential information only in accordance with TSA policy and applicable privacy laws. Ensure all records, documents and communications are accurate and that privacy is maintained as required by GV
01.009 Privacy.
3.9. Conduct all business, service and ministry activities in a responsible manner, consistent with TSA’s values of hope, service, dignity and stewardship.
3.10. Always strive to create and maintain the highest health, safety, wellness and environmental standards in all facilities and work areas.
3.11. Take every reasonable precaution to protect the safety of oneself and others and report accidents (however minor) and near-misses (accidents that almost happened), risky behaviours, and instances where equipment and/or building
deficiencies could compromise the safety of a workplace.
3.12. Use information technology, including internet and email, in a professional and appropriate manner, in accordance with TSA policy (IT 02.001 Computers and Information Technology Acceptable Use).
3.13. Ensure they are fit to work and able to perform assigned duties as required by their job description safely, satisfactorily and in compliance with HR 10.002 Substance Impairment in the Workplace.

TSA expects mission partners will not:
3.14. Act in a discriminatory, harassing or violent way toward others.
3.15. Use their position in order to gain an advantage over or exploit the vulnerability of others.
3.16. Destroy or take for personal use any items belonging to or safeguarded by TSA without prior written approval.
3.17. Solicit (money or goods) from clients, donors, vendors, contractors or any person in a position to benefit from their association with TSA. Mission partners will adhere to the requirements of HR 04.002 Gifts, Speaking Fees, and Testimonials policy.
3.18. Give the appearance that they are speaking on behalf of TSA when not authorized to do so or engage in any activity that would negatively impact TSA’s reputation, brand or public image, including the use of personal social media
accounts.
3.19. Initiate contact with the media or respond to their inquiries, and instead will refer all media inquiries to their supervisor, their public relations representative or TSA’s communications department.
3.20. Use, abuse or misuse paid time, TSA resources or the equipment assigned to them.
3.21. Misuse their authority, abuse power, act irresponsibly, retaliate against someone who reports misconduct or exclude others from workplace events.

4. Officers: Orders and Regulations
In the event of a conflict between the provisions of the code of conduct and Orders and Regulations, the latter shall take precedence.

5. Violation of the Code
If a mission partner believes the law, the code of conduct or TSA’s policies may have been violated or are about to be violated, they should inform their supervisor or report their concern through the Whistleblower hotline (see GV 01.008 Whistleblower policy).

Violation of the code of conduct is a serious matter and could result in disciplinary action up to and including termination.